6 Tips for planning your child’s birthday party

Throwing a birthday party for your child, but not sure where to start? Here are 6 top tips for hosting a truly memorable birthday party!

Throwing the perfect birthday party for your little one can be a daunting task, but there’s no need to be overwhelmed!


Here at Kidz Go Krazy we have over 10 years’ experience in kids’ entertainment, so we’ve seen it all when it comes to kids’ birthday parties.


Here are our top 6 tips for making it as easy as possible.

choose theme


Having a theme will streamline and simplify planning your party, taking the stress out of planning. A continuity with invitations, decorations, entertainment and games gives a party a nice “flow”, and can also serve to highlight your child’s interests.


Does your little one love pirates? What could be better than pirate-themed decorations and games, and maybe some real live pirates turning up to your party?


Having your child involved in choosing the theme will make them even more excited for the party.


Take a look at our Party Themes page for inspiration, or to customise your own theme.


Guest List and Invitations

Have a list ready of who you’ve invited to the party, who has RSVP’d, and any special requests your guests might have (for example, dietary restrictions). Keeping track of this list will minimise the risk of surprise guests on the day – you don’t want to under- or over-cater if you can help it!

If your child has a best friend or favourite relative, it’s best to make sure they are free on the day before booking or sending out invitations. This ensures your child doesn’t have to celebrate their birthday without their favourite friend.

If you are going to purchase personalised invitations, they should be ordered six weeks prior to the party to allow for delivery time. A more budget-friendly approach is to download and print your own invitations.

Invitations should be sent out three weeks prior to the party so guests have plenty of time to RSVP.

Guest List and invitations
kids party venue

Timing and venue

Birthday parties are best held on a weekend. This gives both family members and friends the best chance of attending, without work or school commitments getting in the way. If you’re planning for a Saturday, keep in mind that some children will have sporting commitments in the morning. Similarly, Sunday morning is reserved for church, so an afternoon party would work better. If you’re serving a meal, start the party between 11.00am -12.30pm or 5.00pm – 6.30pm. If you plan to only serve cake, time your party for two hours before or one hour after traditional meal times.


You don’t want your guests arriving or leaving hungry!
In terms of venue, parties at home are generally far more cost effective than booking a venue.


Plus, you can choose to have the party at whatever time and for however long suits you and your family. However, booking a venue does have its benefits – it’s exciting, your job becomes a lot easier, and you don’t have to clean up!

Food & Catering

Kids party food is relatively easy, but there are a few things to keep in mind. Tempting though it may be, don’t overload the children with sugary treats – the ensuing chaos is just not worth it!


Try to offer a range of different foods, and try to include some fresh fruit and veggies in there if you can.


Also keep in mind if any of your guests have allergies to things like nuts, lactose, gluten, and so on. If you have a theme, try to use it in the menu as well. For example, if you have a fairy theme, fairy bread is an obvious choice. If you don’t feel confident in the kitchen for your child’s party, contact this kid’s party catering services available.

kids food and catering
kids activities and games

Games and activities

Tailor your party games and activities to your child’s age group. For example, young children are usually able to entertain themselves with the right toys – too many organised activities will not always go to plan.


4 to 6 year olds might enjoy pass-the-parcel, tug-of-war, or a treasure hunt. 7 to 9 year olds might like activities in which they can create things, like jewellery making or similar craft activities. This is where having a themed party helps a lot in planning.


At Kidz Go Krazy, each of our themes comes with specifically tailored activities. We put in the hard work into the entertainment, activities and games for your child’s birthday, so you can relax and enjoy yourself – after all, it is a party!

Present opening and Thank You Cards

It’s up to you as to whether your child opens their presents at the party, or the present opening occurs after the guests have left – both options have their benefits.


Opening the presents at the party allows your child to thank their guest immediately, which is nice – but this process could take a long time if you have a lot of guests! Having your child open their presents after everyone has gone is a nice way to finish of the day – and there’s no danger of your little one announcing they don’t like their gift in front of the giver!


If you choose to leave the present opening until after the party, a thank you card for each guest is a nice way to show your appreciation. Take note of which guest gave what present, and have your child tell you why they like it. Adding these details to the thank you card is a thoughtful and personal touch.

Plan your party with a thank you card

So now you’re on your way to throwing your child the best birthday party ever! If you want to make things even easier on yourself, Kidz Go Krazy will provide you with all your kids entertainment needs, whatever their interests. Request a free party quote today!